# HVAC Filter Delivery for Property Managers

> What filter delivery programs do, who buys them, how to evaluate the six vendors, and where Second Nature, FilterTime, Homestock and Filters Direct fit.

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Last verified: 2026-09-04

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Methodology guide

Property Management Software · HVAC Filter Delivery

# HVAC Filter Delivery for Property Managers

By Ryan York · last verified 2026-09-04

HVAC filter delivery is a subscription that ships the right size air filter to each rental unit on a schedule, so the resident changes it and the system does not freeze up in July. The manager sets the size and the interval per unit, the vendor ships, and the cost usually lands on the resident, either as a line inside a benefits package or as a marked-up pass-through. The problem is older than the product. Landlords on BiggerPockets have traded ideas for years on how to make a tenant change a filter, from photo proof to $25 fees to leaving a year’s supply in the closet, and the plain view in those threads is that you cannot depend on the tenant to protect a $4,000 system. Delivery removes the excuse. This is a thin category. Our research pass recorded six companies and no more: two programs built for property managers with property management system integrations, two direct shippers with a property-manager page and no integration, and two benefits bundlers that resell someone else’s filters. This guide covers who buys it, how to evaluate the six, what pricing looks like where anything is published, which PMS each connects to, and what the Index records for the category so far, which is nothing yet.

## Who buys it

The buyer is a single-family rental manager whose leases make residents responsible for filters, or a small multifamily operator with in-unit HVAC. Both have the same lease clause and the same experience with it. An American Apartment Owners Association article puts it in one line: you may include filter replacement as a tenant responsibility in the lease, but enforcing that term is another story. The manager who buys delivery has stopped trying to enforce it and started shipping the filter instead.

The forum record shows how the buyer arrives here. One landlord asks how to make sure a tenant changes the air conditioner filter and gets the reply that a tenant who says “I just changed it a month ago” is rarely telling the truth. Another describes a severely clogged filter blocking airflow until the coil froze, then invoices the tenant $75 for the diagnostic call under a lease section that requires monthly replacement, and the experienced landlords in the thread tell him to eat the $75. A third proposes a compliance scheme and is asked how many tenants will put the filter in with the arrow pointing the wrong way. The self-managing landlord with a few local doors often solves this by changing the filter himself and using the visit as an excuse to inspect every couple of months. A manager with scattered houses across a metro cannot do that, and that manager is the buyer.

The second buyer is the manager who already sells a resident benefits package, or is about to, and needs to decide whether filters belong in it. Second Nature’s package leads with filter delivery, Beagle’s kit offers it as a component, and Latchel resells FilterTime’s service inside its optional package. If the package decision is the real decision, read the [guide to resident benefits packages](/property-management-software/resident-benefits-platforms/) first and come back here for the filter component and what a manager buys instead of it.

The owner is a third party to the purchase and the one most likely to push back. One BiggerPockets thread is an owner questioning why his manager requires that filters be purchased through the manager at $10 a month, with a justification about Fair Housing law that the owner did not believe. A manager rolling out a mandatory program needs a better explanation than that, and the explanation is the HVAC work-order count before and after.

## How to evaluate it

There are six vendors and a handful of demo questions. Ask the questions in this order, because the first two decide whether the program works at all.

Start with sizing. Residents do not know their filter size, and a unit with an odd-size return grille needs a custom filter. Ask where the size for each unit is recorded and who keeps it current. Second Nature’s page says it syncs each unit’s filter size from the manager’s property accounting software and updates it when the HVAC system is replaced. FilterTime’s portal lets the manager pick size, quality and schedule per property, with custom sizes available. Homestock USA lists 50 or more sizes in MERV 8, 11 and 13 and makes custom sizes at no extra charge, with a three to four week lead on the first order. Filters Direct USA calls 1-inch custom sizes its specialty. Whichever vendor you choose, ask what happens on the day a technician replaces a unit and the return size changes.

Then proof. The reason a manager wants this program, beyond fewer calls, is the day a compressor fails and someone has to establish whether the filter was changed. Ask what artifact the vendor produces. FilterTime’s program produces one monthly shipment report. Second Nature’s page describes shipping notifications. Neither proves installation, and nothing in this category does; a delivered filter can still sit in its wrapper. Ask whether the program includes anything that prompts the resident at delivery, and plan a periodic inspection anyway.

Then cadence and grade. The vendors ship on different schedules. Second Nature tunes the interval to pets and climate. Beagle’s pages describe delivery typically every 60 to 90 days. Filters Direct USA offers monthly, bi-monthly or quarterly. Homestock USA lets the manager adjust the schedule from an online account. On grade, Homestock pitches MERV 8 as the property manager’s choice, Filters Direct ships MERV 9 polyester with an antimicrobial treatment across the board, and the rest let the manager pick. A higher MERV rating restricts more airflow on an older system, so ask the vendor and your HVAC contractor the same question and compare the answers.

Then who pays and how it is described. Two billing shapes exist, and they lead to different conversations with residents and owners. In the package model, the resident pays a monthly fee that includes filters. In the wholesale model, the manager buys filters and passes the cost, plus a markup, to the resident. FilterTime’s own pitch is that it ships with no invoice in the box for exactly that reason. Decide which model you want before the demo, and ask how the charge appears on the lease and the resident ledger.

Then coverage. Homestock USA serves 33 states. Filters Direct USA ships free across the US. Our record carries no delivery footprint for Second Nature or FilterTime, so ask. If your doors sit in two or three states, ask for delivery times to each rather than a national claim.

Then the PMS. Double entry between the property management system and the vendor’s portal is what the Rentvine and FilterTime integration sells against. If your PMS is not on a vendor’s list, someone on your staff keys every unit twice and keys the change every time a resident moves out. Ask which fields sync in which direction.

Then the contract. FilterTime’s pages say no contracts, cancel anytime and free shipping, on net 30 terms with one monthly invoice. Filters Direct USA says skip or cancel anytime. Homestock USA says shipping is always free and orders ship in two business days. For the bundlers, the filter term is the package term, so ask what happens to filter delivery if you drop the package.

Last, the bundle you already have. Latchel’s current benefits overview lists 16 items and does not name filters, even though its own webinar page and a FilterTime article confirm the resale. If you are on a package and assume filters are in it, ask.

## Pricing models

No vendor in the category publishes a per-filter or per-unit figure for a property-manager program on the pages we fetched. What the database and the research record is this.

Second Nature includes filter delivery in the resident’s monthly package payment. The database records the package as resident-paid at $20 to $80 a month with success-based billing to the manager, and its filter page says filters comparable to the ones it sends typically retail for $13 to $40 depending on size. Beagle’s pages say filters start at $4 a month inside its kit, with a typical resident charge for the kit of $10 to $20 a month per unit, and the manager keeps the markup. Latchel’s optional resident benefits package launched at $14.99 a month in March 2024; its filter pricing is not published. FilterTime’s pricing page is an estimate form that promises a number in under 20 minutes, and its marketing says competitive pricing, free shipping and cancel anytime. Homestock USA does not publish property-manager pricing and quotes bulk orders by email. Filters Direct USA does not publish a property-manager rate; its consumer subscribe-and-save program takes up to 30 percent off list.

The two shapes you will price are per filter per delivery, bought wholesale by the manager and marked up to the resident, or a per-unit monthly line inside a resident-paid package. A program whose domain no longer resolves, described in an AAOA article, pitched the wholesale shape as $28 to $42 of profit per unit per year with the tenant paying $6 to $9 a month, which tells you how the category has been sold to managers even when the company behind the pitch did not last.

When a vendor does not publish pricing, ask for four numbers in writing: the per-filter price at your most common sizes, the price for a custom size, the shipping terms, and the minimum order or portfolio size. Then compute the annual cost per unit at your cadence and compare it to what a resident would pay for the same filter at a hardware store, because that comparison is the one an owner or a resident will make.

## Integrations

The property management system is the deciding filter for the two integrated vendors and irrelevant for the rest.

Second Nature lists AppFolio in our database, sourced from the two companies’ partnership announcement, and its filter page adds Rentvine. The size sync from the manager’s accounting software is the integration doing real work, since it is what keeps each unit’s filter size current without a spreadsheet. FilterTime lists Rentvine in our database, from Rentvine’s own announcement of the integration, and it has a Buildium marketplace listing. Beagle says it integrates with your existing PMS and names none on the filter pages we fetched. Latchel’s coordination product lists Yardi, AppFolio, Buildium, Rent Manager, Rentvine and Propertyware in the database, but its filter resale pages state no integration of their own, and the filters are FilterTime’s. Homestock USA and Filters Direct USA name no property management system and run from their own online accounts.

The [AppFolio](/property-management-software/integrations/appfolio/), [Buildium](/property-management-software/integrations/buildium/) and [Rentvine](/property-management-software/integrations/rentvine/) integration pages list every category that connects to each system, useful when filters are one of several decisions.

There is no built-in alternative. No PMS surfaced with its own filter delivery module during research; the PMS-side artifacts are marketplace listings and integrations for the vendors above. The alternative a manager runs today is a lease clause, a reminder in the PMS, and a resident buying the wrong size at the hardware store, which is the arrangement the forum threads describe failing.

## The vendors

The table below is generated from the vendor database and shows each vendor’s description, pricing where published, PMS integrations and segments, each with its source and last-verified date.

Read the six in three pairs. [Second Nature](/vendors/second-nature/), which began as FilterEasy, and [FilterTime](/vendors/filtertime/) are the two programs built for property managers with PMS integrations, Second Nature inside its package and FilterTime on its own. [Homestock USA](/vendors/homestock-usa/) and [Filters Direct USA](/vendors/filters-direct-usa/) are direct shippers with a property-manager page, custom sizes and free shipping, and no integration. [Beagle](/vendors/beagle/) and [Latchel](/vendors/latchel/) are benefits bundlers whose filter delivery is a component of a package, with Latchel’s filters supplied by FilterTime. The [full list of filter delivery vendors](/property-management-software/hvac-filter-delivery/vendors/) compares all six side by side.

Three more names came up in research and are not listed. Airestor’s site refused every fetch, Air Filters To You’s property-management page did the same, and Filtersix’s domain no longer resolves. Consumer filter retailers with subscribe-and-save programs, such as Filterbuy, Filter King and Remember The Filter, have no property-manager program on any page we could reach and sell to a different buyer. If one of the unlisted companies publishes a page we can verify, it will be added.

## What the Index shows

The Index does not measure HVAC filter delivery yet, so the snapshot above carries no ranking and this guide claims none; the category will be added when a prompt set is approved.

## Inclusion criteria

The criteria block above states which vendors qualify for the category and why; a company that sells scheduled filter delivery to property managers on a page we could fetch, with a verifiable source for its description and integrations, is listed, and nothing else is.

If you sell into this category and want to know where you stand once the prompt set runs, [how we work with proptech companies on AI visibility](/ai-visibility-for-proptech-companies/) explains what we measure each month, why the source map matters more than the answer text, and what the fix costs.

## Where to go next

If the filter question is really a package question, the resident benefits guide covers what goes into a package, who sets the resident price and how the package is disclosed. If the filter question is really a maintenance question, because the calls you want to stop are HVAC work orders, the [maintenance coordination and vendor network guide](/property-management-software/maintenance-vendor-network-software/) covers the software that takes those calls. The rest of the stack a property management company buys is on the [property management software hub](/property-management-software/), one category at a time, and the [glossary](/property-management-software/glossary/) defines RBP, filter delivery and the other terms used on this page.

Every HVAC Filter Delivery vendor in the shared database (6), with what it is, pricing model, PMS integrations and segments, each fact sourced and dated.
| Vendor | What it is | Pricing model | PMS integrations | Segments | Verified |
| --- | --- | --- | --- | --- | --- |
| [Latchel](/vendors/latchel/) | Outsourced 24/7 maintenance coordination and AI triage that dispatches to the manager's vendors; also sells an opt-in resident benefits package. [source](https://latchel.com/) | Not published; ask for the per-unit figure and the minimum. | [Yardi](/property-management-software/integrations/yardi/), [AppFolio](/property-management-software/integrations/appfolio/), [Buildium](/property-management-software/integrations/buildium/), [Rent Manager](/property-management-software/integrations/rent-manager/), [Rentvine](/property-management-software/integrations/rentvine/), [Propertyware](/property-management-software/integrations/propertyware/) [source](https://www.rentmanager.com/integrations/latchel/) | Single-Family Rental, Small Multifamily | 2026-09-02 |
| [Second Nature](/vendors/second-nature/) | Fully managed resident benefits package (filter delivery, renters insurance master policy, credit building, pest, rewards, move-in concierge). [source](https://www.secondnature.com/pricing) | Resident-paid monthly package, $20–80/month, success-based billing to the manager [source](https://www.secondnature.com/pricing) | [AppFolio](/property-management-software/integrations/appfolio/) [source](https://www.appfolio.com/newsroom/appfolio-and-second-nature-announce-partnership) | Single-Family Rental, Small Multifamily | 2026-09-02 |
| [Beagle](/vendors/beagle/) | Build-your-own resident benefits package priced per unit, with the manager keeping the markup. [source](https://www.joinbeagle.com/renters-kit) | Not published; ask for the per-unit figure and the minimum. | Not published | Single-Family Rental, Small Multifamily | 2026-09-02 |
| [FilterTime](/vendors/filtertime/) | HVAC filter subscription and delivery for rental portfolios. [source](https://www.rentvine.com/blog/rentvine-now-integrates-with-filtertime-to-simplify-air-filter-management-for-property-managers) | Not published; ask for the per-unit figure and the minimum. | [Rentvine](/property-management-software/integrations/rentvine/) [source](https://www.rentvine.com/blog/rentvine-now-integrates-with-filtertime-to-simplify-air-filter-management-for-property-managers) | Single-Family Rental | 2026-09-02 |
| [Homestock USA](/vendors/homestock-usa/) | Air filter subscription shipper with a property-manager program: scheduled deliveries to each property or the management office, 50+ sizes in MERV 8/11/13 plus custom sizes, free shipping, serving 33 states. [source](https://homestockusa.com/property-managers/) | Not published; ask for the per-unit figure and the minimum. | Not published [source](https://homestockusa.com/property-managers/) | Single-Family Rental, Small Multifamily | 2026-09-05 |
| [Filters Direct USA](/vendors/filters-direct-usa/) | Garner, NC air filter maker with a property-management subscription program: MERV 9 filters in standard and custom 1-inch sizes, delivered monthly, bi-monthly or quarterly with free US shipping. [source](https://filtersdirectusa.com/pages/property-management-air-filter-subscription) | Not published; ask for the per-unit figure and the minimum. | Not published [source](https://filtersdirectusa.com/pages/property-management-air-filter-subscription) | Single-Family Rental, Small Multifamily | 2026-09-05 |

## What the AI Shortlist Index shows

The Index does not measure filter delivery programs yet; when a prompt set for the category is approved and run, the ranking appears here and on [the Index hub](/ai-shortlist-index/).

### Inclusion criteria for this list

A vendor is listed when it sells filter delivery programs to property managers in the United States, has a public website, and has at least one sourced fact in the shared vendor database (description, pricing model, or PMS integrations, each with a source URL and the date it was checked). Listing is free and never affects Index placement. Missing a vendor? [Tell us](/contact/), with a source. 6 vendors are listed today.

## Questions

### What is an HVAC filter delivery program?

A subscription that ships the correct size air filter to each rental unit on a schedule the manager sets, so the resident changes it and the system does not fail from restricted airflow. The manager records the size and interval per unit, the vendor ships, and the cost usually lands on the resident, either inside a resident benefits package or as a pass-through with a markup.

### Which filter delivery vendors are built for property managers?

Only two in our database ship with a property management system integration. Second Nature sells filter delivery inside its resident benefits package and syncs each unit's filter size from the manager's accounting software; it lists AppFolio and Rentvine. FilterTime sells a standalone program with a portal for size, quality and schedule per property; it lists Rentvine and a Buildium marketplace listing. Homestock USA and Filters Direct USA ship direct with a property-manager page but no integration. Beagle and Latchel bundle filter delivery inside a benefits package.

### What does HVAC filter delivery cost?

No vendor in our database publishes a per-filter or per-unit figure for a property-manager program. Second Nature folds it into a resident-paid package of $20 to $80 a month and says comparable filters retail for $13 to $40 depending on size. Beagle says filters start at $4 a month inside its kit. Latchel's optional package is $14.99 a month with filter pricing unstated. FilterTime, Homestock USA and Filters Direct USA quote on request. Ask each for the per-filter price by size, the delivery frequency, the shipping terms and whether you may mark it up to the resident.

### Do filter delivery programs integrate with AppFolio, Buildium or Rentvine?

Second Nature lists AppFolio in our database, and its filter page adds Rentvine. FilterTime lists Rentvine in our database and has a Buildium marketplace listing. Beagle says it integrates with your existing PMS without naming one. Homestock USA and Filters Direct USA name no property management system. No PMS ships its own filter delivery module; the alternative is a lease clause and a reminder, which is the thing these programs exist to replace.

### Can I charge residents for filter delivery?

Two models exist. In a resident benefits package, sold by Second Nature, Beagle and Latchel, the resident pays a monthly package fee that includes the filters. In the wholesale model, FilterTime ships with no invoice in the box so the manager can pass the cost plus a markup to the resident. Either way, put the charge in the lease, be ready to explain it to owners, and check whether a mandatory program is treated as a fee under your state's disclosure rules.

Part of [Property Management Software, every category a PM company buys](/property-management-software/).